Software Acquisition, Use and License Compliance Policy
To establish guidelines for the acquisition, license management, and use of software on University-owned equipment for Penn State Wilkes-Barre.
This policy applies to all Penn State Wilkes-Barre full-time and part-time faculty, staff and students.
Remediate – correct or make right.
ADG01 - Glossary of Computerized Data and System Terminology
All software installed on University-owned equipment at Penn State Wilkes-Barre must be acquired in ways that are in compliance with all University policies, including but not limited to AD20 - Computer and Network Security, AD57 - General Regulations on Use of University Property and ADG02 - Computer Facility Security Guideline.
- All software installed on University-owned equipment must have a valid license for use.
- All software installations should be performed by the campus IT staff unless other arrangements have been made by the IT Director.
- All University-owned equipment is subject to monitoring for compliance with software acquisition, use and licensing requirements.
- IT staff will maintain an inventory of software installed on University-owned equipment and the appropriate licenses for the installed software.
- It is the responsibility of each user of University-owned equipment to ensure that the software installed in their computer is in compliance with all applicable University policies and that applicable updates are downloaded and installed as available.
- All software purchases should be handled by IT staff. Approval for software purchases should be provided in writing by the appropriate budget administrator before software is purchased.
- When software is received, IT staff will be assigned to install the software on the authorized University-owned equipment. The software license will be stored by IT staff.
- IT Staff and individual users will download and install applicable software updates as they become available from software vendors.
- Users will accept onscreen prompts in a timely manner to restart their computer to install software updates.
- IT staff will conduct periodic audits of University-owned equipment to determine what software is installed on equipment and verify compliance with license agreements and University policies.
- Information Technology Services
- Essential Services
- Computer Labs & Classrooms