Summer Youth Camps – Policies and Information
Thank you for registering for the Summer Youth Program. We look forward to seeing you in June & July! If you have any questions, please call us at 570-675-9253 or email at firstname.lastname@example.org.
The University reserves the right to cancel any camp due to insufficient enrollment or for other unforeseen circumstances. If a camp is cancelled, registrants will be notified immediately and registration fee refunds will be processed. Please note that the University cannot be held responsible for any other costs, charges, or expenses.
Cancellations and Refunds
Refunds will be made only if a written cancellation is received at least seven (7) business days prior to the first day of the camp. After that, the participant or organization will be held responsible for the fee. To cancel a registration, fax your cancellation notice to 570-675-8308 or email it to email@example.com.
Penn State encourages individuals with disabilities to participate in its programs and activities. If you anticipate needing special accommodations or have questions about the physical access provided, please contact the Office of Continuing Education at 570-675-9253 prior to the start of camp.
Please notify our office at 570-675-9253 immediately if a TSS worker will be accompanying your child.
Background Checks and Training
All Penn State youth programs have policies in place to ensure the safety of youth participating in our programs is not compromised. All Penn State Summer Youth instructors/camp aides/volunteers are required to have a current Pennsylvania State Police background check, Federal (FBI) Fingerprint Criminal Background Check, Pennsylvania Child Abuse History Clearance, and go through training on an annual basis about their responsibilities including safety and security procedures. For more information, view the Information for Parents web page.
Penn State program officials will not dispense over-the-counter or prescription medications to campers. Participants will be allowed to possess and take medications on their own if permission is granted in writing by a parent or guardian. Medications must be in their original containers. For additional information on medication policies, please refer to the University Medical Treatment Authorization form.
First Aid and Medical Emergencies
Penn State personnel and/or instructors may only wash cuts, apply non-latex band-aids and apply ice packs. Parents will be contacted if any injury requires medical attention. If any medical emergencies arise, the instructor will call 911.
For safety reasons, the University cannot release the names and/or phone numbers of other participants, even to those who wish to carpool.
Drop-Off and Pick-Up
All campers must be dropped-off and picked-up daily in the Athletics and Recreation Building. Before and after-camp care is not available, so campers may not arrive more than 15 minutes early or be picked-up more than 15 minutes late.
Monday Check-In (Weekly) at the Athletic and Recreation Building: Monday morning check-in begins at 8:15 am; please check in no later than 8:45 am. Afternoon check in begins at 12:00 pm; please check in no later than 12:15 pm. If your child is registered for the full day, only the morning check in is required. Parents are requested to stay for the first 10 minutes of camp on Monday to review camp policy and procedures.
Tuesday-Friday Check-In at the Athletic and Recreation Building: Bring your child directly into the gym; the bleachers will be labeled with the camp name and the instructor will conduct a roll call/check-in.
Daily Check-Out at the Athletic and Recreation Building: Children will ONLY be dismissed by the instructors/program aides from the gym. This is a very busy time. For security reasons, please make sure you notify the instructor that you are taking your child. If you have not already filled out the Drop-Off and Pick-Up Information on the camp application and someone other than the parent/guardian is picking up your child, you MUST complete a Consent to Release Child to Another Person and give it to Karen Gallia prior to the start of camp. If a camper has to leave camp before the designated time, the parent MUST complete the Early Dismissal Permission Slip.
Lunch and Snacks
Students enrolled in a full-day camp should bring a packed lunch. Please note that we do not have the capability to heat or refrigerate lunches. All lunch periods are supervised by Penn State staff.
Please note that snacks and beverages are not provided. However, campers are welcome to bring their own snacks and/or beverages, which may be eaten during breaks scheduled by the instructors.
Bring a drink daily with your name or initials written on it; wear appropriate gym attire and athletic gear. In case of bad weather, sports camps will take place in the gym. Volleyball: Bring your knee pads and non-marking rubber-soled sneakers. Golf: Bring clubs and a drink each day.